Bylaws

BYLAWS OF THE SAN JOSE STATE UNIVERSITY STUDENT CHAPTER OF THE ASSOCIATION FOR INFORMATION SCIENCE AND TECHNOLOGY

ARTICLE I Name

ARTICLE II Purpose

ARTICLE III Membership

ARTICLE IV Executive Committee

ARTICLE V Duties of the Mandatory Executive Committee

ARTICLE VI Duties of the Faculty Advisor

ARTICLE VII Dues and Finances

ARTICLE VIII Committees

ARTICLE IX Dissolution

ARTICLE X Other

ARTICLE XI Amendments

ARTICLE XII Bylaws

 

ARTICLE I Name

The name of this organization is the San Jose State University Student Chapter of the Association for Information Science and Technology (ASIS&T).

 

ARTICLE II Purpose

The purpose of the Student Chapter is to provide an organization through which San Jose State University Student members of ASIS&T may participate in and carry forward the programs and purposes of ASIS&T. The Student Chapter shall promote the interests of the Association and its programs and shall make every reasonable effort to involve students of information science and related disciplines who are located within its boundaries.

 

ARTICLE III Membership

 

Section 1.  All Student members in good standing of ASIS&T who are affiliated with San Jose State University School of Information shall automatically be members of the Student Chapter. No individual or organization may become a member of the Student Chapter except by becoming a Member of ASIS&T.

 

Section 2.  In addition to Student members, the Student Chapter must include one Regular member of ASIS&T who shall serve as an Advisor but who shall not hold a vote in the Student Chapter.

 

Section 3.  All members are entitled to receive Student Chapter publications.  Official notices of Student Chapter meetings and programs shall be distributed to all members prior to the event.

 

Section 4.  Only Student members may vote on any question submitted to the Student Chapter, at an Executive Committee meeting, via electronic ballot, or by email, and only they may serve as Officers.

 

Section 5.  A Student Chapter member whose membership in ASIS&T has been terminated shall no longer be a Student Chapter member. Upon reinstatement to ASIS&T membership, such terminated members shall immediately regain full privileges of membership in the Student Chapter. The Executive Director of ASIS&T shall inform the Student Chapter Advisor or other appropriate Officer when any member is not in good standing in ASIS&T or when such member has been reinstated.

 

ARTICLE IV Executive Committee

 

Section 1.  The Student Chapter Officers shall constitute the Executive Committee. The Mandatory Officers of the Student Chapter shall include, inter alia, a Chair,  a Vice-Chair, and a Secretary-Treasurer. The Executive Committee may include additional positions, including, a Webmaster, a Program Director, a Membership Director, a Social Media Coordinator, and a Student Assembly Representative, as available and as determined necessary by the standing Executive Committee. Student Chapter Officers shall serve for an administrative year of July 1 to June 30 or until their successor is elected. Student Chapter Officers shall not serve more than two years in the same office. Nothing in these Bylaws shall prevent any Student Chapter Member from being elected to more than one office of the Executive Committee, except that the Chair and Vice-Chair must be different individuals.

 

Section 2.  The Executive Committee shall meet a minimum of once a month during the normal academic schedule. Additional meetings may be called by any Executive Committee Member as needed.

 

Section 3.  A quorum of the Executive Committee shall be noted when a majority of the Executive Committee members are present.

 

Section 4.  All Executive Committee meetings shall be conducted by a majority vote, except in the case of amending these Bylaws, which must be a unanimous vote of all Executive Committee Members present and voting at a standard monthly business meeting.

 

Section 5.  The Officers of the Student Chapter must be Student Members of ASIS&T. The Officers shall be elected by a majority of the Student Chapter Members voting via electronic ballot or during regularly scheduled business meetings. The report and recommendations of the Nominating & Elections Committee and applicable voting instructions shall be made accessible to all voting members of the Student Chapter. New students who join while enrolled in INFO 200 may still be nominated and elected to the Executive Committee once they have forwarded a copy of their request to join ASIS&T along with nomination materials.

 

Section 6.  In the event of the long-term unavailability, resignation, removal, or death of an elected Student Chapter Officer, the Executive Committee shall appoint a member to serve until the next election.

 

Section 7.   An Executive Committee Member may be removed from office through a vote of three-quarters of the Executive Committee members.

 

ARTICLE V Duties of the Mandatory Executive Committee

Policies and Procedures, including details of responsibilities, for all Student Chapter Officer positions are maintained by the Executive Committee. Duties specified in this Article for Student Chapter Officers may be delegated to other members of the Executive Committee.

 

Section 1.  The Chair shall:

  1. Make necessary preparations for business meetings, post agenda at least 24 hours in advance, and preside over all meetings of the Executive Committee and Student Chapter.
  2. Appoint the Chairs and members of all committees, subject to the provisions of these bylaws and the consent of the Executive Committee.
  3. See that the Executive Director of ASIS&T receives the Annual Financial Report within 30 days of the close of the school year (or by June 30th)?
  4. Run day-to-day affairs and function as the official representative to other student organizations, faculty, campus administration, and the media, unless these responsibilities are delegated to another Officer.
  5. Direct the chapter in development of activities and content beneficial to Membership, plan for recruitment, and drive the Chapter forward.

 

Section 2.  The Secretary-Treasurer shall:

  1. Maintain a complete and accurate financial statement and report financial statement monthly at Student Chapter business meetings.
  2. Be accountable to the Executive Committee regarding expenditures of funds and fundraising/donation activities and maintain complete and accurate records of all receipts, expenditures, donations, and raised funds.
  3. Submit a request for the annual Student Chapter fund appropriation to ASIS&T Headquarters and submit the Annual Financial Statement by the dates specified.
  4. Preside over the record keeping of the Chapter, including recording and distributing of meeting minutes, and Membership records in the absence of a designated Membership Director.

 

Section 4. The Vice-Chair shall:

  1. Actively assist the Chair in managing the Chapter, presiding at Executive Committee or Student Chapter meetings in the absence of the Chair.
  2. Automatically succeed to the office of the Chair upon completion of the term as Vice-Chair, or upon the resignation, incapacitation, or death of the Chair.
  3. Serve as Student Assembly Representative, unless delegated to another Officer.
  4. Act as Chair of the Nominating & Elections Committee, unless designated to another Officer or student member.

 

ARTICLE VI Duties of the Faculty Advisor

 

Section 1.  The Faculty Advisor shall:

  1. Abide by the guidelines predetermined in the ASIS&T Student Chapter Manual.
  2. Advise, assist, and provide guidance on all matters concerning the Student Chapter and ASIS&T Headquarters.

 

ARTICLE VII Dues and Finances

 

Section 1.  All Student Chapter dues and assessments shall be set by affirmative vote of two-thirds of the members voting at the last Executive Committee business meeting of the administrative year, in person or by email, with adoption of dues and assessments becoming effective at the next succeeding year.  If accepted by a vote of the membership, Student Chapter dues and assessments will be levied against all ASIS&T members who are Student Chapter Members. Nonpayment of such dues shall not deny any member the privileges of Chapter membership, except that the Chapter may limit the privilege of voting or holding office in the Chapter for nonpayment of such Chapter assessments. Chapter assessments shall not be levied on Institutional members or their representatives.

 

ARTICLE VIII Committees

 

Section 1.  The Executive Committee of the Student Chapter shall consist of the Student Chapter Officers. The Executive Committee shall conduct and manage the affairs of the Student Chapter, subject to these Bylaws, and shall possess all powers necessary or incidental to that purpose, including the right to appropriate and expend Student Chapter funds.

 

Section 2.  The Standing Committees of the Student Chapter are chaired by the Vice Chair. Members of Standing Committees are appointed by the Executive Committee and shall include a Nominating & Elections Committee. Other Standing Committees may be created by the Executive Committee.

 

Section 3.  The Nominating & Elections Committee shall present a list of nominees to the members of the Student Chapter, as well as conduct elections as provided in Article IV, Section 5. The Nominating & Elections Committee shall present to the Membership more than one candidate for each office if possible.

 

ARTICLE IX Dissolution

The Student Chapter retains its charter at the discretion of the ASIS&T Board of Directors. In the event of dissolution of the Student Chapter, the assets of the Student Chapter shall, after satisfaction of all just liabilities and obligations thereof, be paid into the general treasury of ASIS&T.

 

ARTICLE X Other

For matters not covered under these Bylaws, the ASIS&T Bylaws will be followed.

 

ARTICLE XI Amendments

These Bylaws may be amended by an affirmative vote of at least a two-thirds majority of the Executive Committee or of the Members of the Student Chapter present and voting on the proposed amendment during regularly scheduled monthly business meetings. Such an amendment may be proposed by petition of a minimum of ten percent of the Student Chapter members, filed with the Student Chapter Chair, or by proposal of the Executive Committee of the Student Chapter or the ASIS&T Board of Directors. Such amendment shall be voted upon by formal ballot within sixty days after receipt by the Student Chapter Chair.  The appropriate Student Chapter officer shall prepare and distribute a copy of the proposed amendment together with a ballot to each voting member of the Student Chapter, setting forth a date not less than twenty or more than thirty days from the date of distribution of the ballot, by which date all valid ballots which are returned shall be counted.  No amendment to these bylaws shall take effect unless and until it has been certified by the ASIS&T Board of Directors as being in harmony with the Charter, Constitution, and Bylaws of ASIS&T.  If so certified, the amendment shall be effective as of the date of the next regularly scheduled meeting of the Executive Committee.

 

 

ARTICLE XII Bylaws

 

Section 1. A copy of these Bylaws shall be provided to the ASIS&T Board of Directors and updated Bylaws will be submitted annually, as needed, for review by the ASIS&T Board of Directors.

 

Section 2.  A copy of these Bylaws shall be provided to the Faculty Advisor for review and made available on the Student Chapter website.

 

updated 6/16/2021

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